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2-Minute Rule to Success

Life is a series of minutes. When a person looks at life in minutes versus hours, days, weeks, and years it is easier to make progress. As a society, we believe we must have large blocks of time to get anything done, yet, what is true is that finding things that can be done in two minutes actually is a very freeing activity; very empowering. 

So, what is the 2-Minute Rule? The 2-Minute Rule is a highly effective method that anyone can use anytime – anywhere.

The 2-Minute rule, in effect, is looking at things that can be done in two minutes. People have a tendency to let these two minute opportunities pass them by because they believe that two minutes are not enough time to get anything done.

Here's the challenge – look around when you have a two minutes as you are waiting to make a scheduled phone call, go pick the kids up from school, finishing cooking dinner – you get the idea – what do you see that you could do that would take only two minutes?

Tasks such as: sort the mail, unload the dishwasher, put a load of clothes in the washer, sweep the front porch, call the groomer for an appointment for your dogs, file, pay a bill or two, clean out a kitchen drawer, listen to a YouTube video on setting up a Twitter account, etc. You get the picture – right?

Getting in the habit of using this 2-Minute Rule is so empowering, energizing, and quickly and easily helps you become organized and productive. As you go through your day, ask yourself "is there anything I could do with this block of time"? If so, do it.

Sometimes the two minutes can become five minutes – that is okay. You can also set a timer if you only have a few minutes and do not want to forget to get on a scheduled call or pick up the kids from soccer practice.

The more you use this 2-Minute Rule (more or less), the more excited you will become about being more organized, having less clutter, having less distractions, etc. Our minds are always nagging us about things that need to get done, fretting about keys that are lost, worrying, and feeling guilty.

When you incorporate the 2-Minute Rule you will hear less mind chatter. People have a tendency to discount the power of this little 2-Minute Rule – believing that doing something for two minutes cannot possibly make a difference in their lives and how they feel. Word to the wise – "try it, you will like it."

Share Folders Free with Dropbox

A very useful tool I use, mainly for backing up online and sharing files within my own network , but it has the potential for much much more is Dropbox. Yes, there is an upgrade option, but you can use the free version very well. There is also an option to get more free storage space when someone you tell about Dropbox signs up.

So what does it do?  It lets you share your files and folders with others by sharing an existing folder on your PC or creating a new one to share. Once you add other members to the folder, it will appear in your friends or colleagues own Dropbox just as it does in yours. Any changes made to the shared folder’s contents will appear instantaneously to everyone who is a member of that folder. You can create a folder in your Dropbox folder just as you would anywhere else on your hard drive.Can you see the potential in this?

There are two ways to setup Dropbox, as a local application or online. The procedure is pretty much the same either way.

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Bing Search Engine

Bing, Yahoo and Google

Now, while Google still has by far the greatest amount of traffic at approx 62%, the agreement by Yahoo & Bing (Microsofts new search engine) to share resources, means that when their respective search shares of approx 19% & 13% is combined, it will provide much bigger opposition to google.

So should this concern you? Probably not unless your business uses search traffic to make sales. Lets assume for a moment that it does. And did you know that facebook search is powered by Bing?

What can you do to increase search traffic to your sites from Bing? Well first of all, you can submit your site to Bing here and submit a sitemap here.

Bing has just released their updated Webmaster tools, not as comprehensive yet as google’s webmaster tools, but definitely a step in the right direction. Open an account to access these tools using your Windows Live ID (or create one if you don’t already have one).

To see how Bing crawls and indexes your pages, you can add your sites to your account. How to do this is set out quite well in the section “Add a Site to Your Account” under “Sites List”. You can only add your own sites and you must verify ownership before they can be added – you don’t want other people looking at your results!

The only hitch I encountered was adding verification to a wordpress blog that didn’t reside in a public_html folder so meant I couldn’t just upload  the xml file, as suggested in Option 1. Using Option 2, I had to search around my blog admin section to find the file containing the <head> tag. In fact, it didn’t have one just like that, but it did have an </head> in the file header.php, so placing the <meta> tag just before that worked fine .

If you need more details, proceed as follows:

In your wordpress admin area, click on Appearance, then on Editor. This will bring up an open file with the html code showing. Go to the list on the right hand side under Templates and find Header (header.php) & click on this file. Now, have a look in this file for  </head>  something like this:

<?php wp_head(); ?>
</head>

Now paste the meta tag code copied from Bing in between these two lines and then click the Update File button at the bottom. Go back to Bing webmaster tools now and verify your site.

Newly added sites will take up to three days to begin showing data, assuming they are getting some traffic, of course.

Hope this helps someone.

Regards

Trish

Managing Time In Your Business

There are many tips on how to create time for yourself and to manage your time in your business. Here are several items that may just help you remember the basics.

Learn to say “No”. Many people find it hard to turn someone down especially if it is a customer or a good friend. You more than likely have your day planned as to what needs to get done in your business and then along comes someone and wants you to “help” them in whatever problem they are having with something in their private life or in their own business. Much of the time, the reason they are having trouble is lack of planning on their part or lack of understanding of your work time. If you stop and interrupt what you are doing, it can impede your progress in your own business, so learn to just say “no” when the time is not right for you and schedule another time that suits you both. Of course, if you are free to help, then that is fine.

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Saving Downloads so you can Find Them

This is a tip for beginners only! (If you’ve been using PCs for a while you’ll have worked out a method that suits you already).

Have you ever downloaded a piece of software from the internet and couldn’t find it later? It happens to thousands of people all over the world every day! An easy way to find it later is to first prepare a landing zone or a place where you know you can always find it.

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Software Crashes – Prevention & Recovery

These days, most of us have a lot of software on our PCs and we need to know how to take care of our system to minimize the possibility of a crash.

(For beginners, the following words  have a computer specific meaning)

1. Crash – When a program or your entire computer stops working and you cannot move the mouse or use the keyboard, and the screen is frozen.

2. Reboot – When you restart your computer after a crash.

3. Control Panel – A feature of Windows that will give you access to system utilities and settings.

4. PC – just another term for your computer (short for Personal Computer – from early computing days)

What should you do first if your PC crashes? Try to stop work, go away & leave it for a few minutes. Often, the computer is trying to process a whole string of commands and might just need to take a little more time. Pressing more keys will just add to the computer’s processing queue, maybe even forcing a crash.

Most of the time the hardware is OK, but the software has caused a problem. A good way to try to recover from a problem is to press the Ctrl + Alt + Delete keys. In XP this will open the Task Manager and show you all the programs running. Note that at least one will probably have a non-responsive indication. Try clicking one at a time on the programs listed that are “Not Responding” and click “End Task”. After that, close the dialog box and see if your computer is working again.

This should solve about 98% of your crashes. If your computer is not responding after all this, you can try restarting. Switching off the entire power is the last resort and should not be done unless everything else has not worked.

To prevent computer crashes, it’s worthwhile to carry out ongoing file maintenance. Check that you have room on your hard drives. To do this, open My Computer and right click on the drive you want to check (e.g. C:) and then click “Properties”. You will get a pie chart showing how much used & free space is on the drive. Windows needs plenty of working space & the suggestion is not to go over 70% usage of your total hard drive space.

You may need to delete or move  any large audio or video files that are occupying too much space to another hard drive or a CD.  When you are short of space,  it is also advisable to remove software programs that you don’t use by going to “Start”, “Control Panel”,  “Add or Remove Programs”.

Make sure you have enough Memory or RAM (Random Access Memory).  If your RAM is low,  help out your computer by not opening too many programs at once.  To find out how much RAM your computer has, select Control Panel from the Start Menu, Double Click System Tools, and then open the System Information tab. The total and available memory is listed towards the bottom of the right panel when you click on System Summary.

Software programs that use the most RAM are those that include a lot of graphics, video or sound capabilities. If your system runs slowly and you use this type of program a lot, it might be worthwhile to upgrade your RAM

Back up your hard drive regularly. There are notes on how to do this online and it is very important and should be done consistently. This way you will not lose a lot of work should you have to turn off power or restart your computer due to a crash (or a power failure!). Losing work is never fun and can be avoided by a little preventive maintenance.

Best Wishes
Trish

7 Simple Ways To Speed Up Windows XP

I’m sure we have all complained that our PC is slowing down at some stage, so perhaps some of the tips here can help in your own particular case. They are all fairly simple, designed for beginners to implement if you follow the steps given.

1. Defrag Your Disks to Speed Up Access to Data

One of the factors that slow the performance of the computer is disk fragmentation. When files are fragmented, the computer must search the hard disk when the file is opened to piece it back together. To speed up the response time, you should monthly run Disk Defragmenter, a Windows utility that defrags and consolidates fragmented files for quicker computer response.

* Follow Start > All Programs > Accessories > System Tools > Disk Defragmenter
* Click the drives you want to defrag and click Analyze
* Click Defragment

This may take some time, so perhaps leave a defrag running overnight or while you do something away from your PC.

2. Detect and Repair Disk Errors

Over time, your hard disk develops bad sectors. Bad sectors slow down hard disk performance and sometimes make data writing difficult or even impossible. To detect and repair disk errors, Windows has a built-in tool called the Error Checking utility. It’ll search the hard disk for bad sectors and system errors and repair them for faster performance.

* Follow Start > My Computer
* In My Computer right-click the hard disk you want to scan and click Properties
* Click the Tools tab
* Click Check Now
* Select the Scan for and attempt recovery of bad sectors check box
* Click Start

3. Disable Indexing Services

Indexing Services is a little application that uses a lot of CPU. By indexing and updating lists of all the files on the computer, it helps you to do a search for something faster as it scans the index list. But if you know where your files are, you can disable this system service. It won’t do any harm to you machine, whether you search often or not very often.

* Go to Start
* Click Settings
* Click Control Panel
* Double-click Add/Remove Programs
* Click the Add/Remove Window Components
* Uncheck the Indexing services
* Click Next

4. Optimize Display Settings

Windows XP has a nice visual appearance but it costs you system resources that are used to display all the visual items and effects. To customize your settings, right click My Computer, select Properties and then the Advanced tab and under Performance, click Settings. Windows looks fine if you disable most of the settings and leave the following:

* Show shadows under menus
* Show shadows under mouse pointer
* Show translucent selection rectangle
* Use drop shadows for icons labels on the desktop
* Use visual styles on windows and buttons

5. Speedup Folder Browsing

You may have noticed that every time you open My Computer to browse folders that there is a little delay. This is because Windows XP automatically searches for network files and printers every time you open Windows Explorer. To fix this and to increase browsing speed, you can disable the “Automatically search for network folders and printers” option as follows:

Click Start, and then click Control Panel, Double-click Folder Options and on the View tab, de-select the “Automatically search for network folders and printers” check box.

6. Optimize Your Pagefile

You can optimize your pagefile. Setting a fixed size to your pagefile saves the operating system from the need to resize the pagefile.

* Right click on My Computer and select Properties
* Select the Advanced tab
* Under Performance choose the Settings button
* Select the Advanced tab again and under Virtual Memory select Change
* Highlight the drive containing your page file and make the initial Size of the file the same as the Maximum Size of the file.

Windows XP sizes the page file to about 1.5X the amount of actual physical memory by default. While this is good for systems with smaller amounts of memory (under 512MB) it is unlikely that a typical XP desktop system will ever need 1.5 X 512MB or more of virtual memory. If you have less than 512MB of memory, leave the page file at its default size. If you have 512MB or more, change the ratio to 1:1 page file size to physical memory size.

7. Remove Fonts for Speed

Fonts, especially TrueType fonts, use quite a bit of system resources. For optimal performance, trim your fonts down to just those that you need to use on a daily basis and fonts that applications may require.

* Open Control Panel
* Open Fonts folder
* Move fonts you don’t need to a temporary directory (e.g. C:\FONTBKUP?) just in case you need or want to bring a few of them back. The more fonts you uninstall, the more system resources you will gain.

Hope you find these tips useful.
Best wishes
Trish


How to Make A Great Flyer

Flyers are a great way to advertise something for yourself, for an organisation you belong to or for marketing both online and off. There’s no need to be a genius to create a great one, either; if you have some basic tools and follow these guidelines, you’ll be able to design your own flyers in no time.

1. MICROSOFT WORD – Begin with a basic software program like Microsoft Word or Publisher. Open up the program, then look under “File” then “New” to see if there are already existing flyer wizards for documents or templates. If so, start there and adjust one to suit your needs.

2. COLOR – First take a look at your project budget. Is there room for full-color printing of hard copies to distribute? If not, don’t worry. Regular black ink on colored paper produces nice looking, professional flyers. Coordinate the paper color with a theme for the month, like green paper for St. Patrick’s Day or red or blue for the 4th of July.

3. TEXT / FONT – Don’t have too many different fonts, text sizes and styles in one document. Just choose a couple of complimentary fonts and sizes. For ideas on which to use, start a collection of flyers that are stuck on your door, around your mailbox and placed on your car’s windshield. Search your favorite industry web sites for ideas, too, by looking at their online documents for downloading. Print them out and check to see what you link and don’t like about them.

4. PULL TABS – Add pull tabs to the bottom, so that if the flyer is placed on a bulletin board, passersby can pull off a tab and take the info home with them. Check the Help menu for directions. Basically you add a wide text box along the bottom portion of the flyer. Then you insert one row of columns. Click on the first column and write what you want to say – not much fits here so take care! Maybe use your URL or website address and phone number. The text will run horizontally like normal, reading from left to right. So what you do is highlight it and click on “Format” from the top menu, then “Text Direction” do make it run vertical and fit in your tabs. Do the same for each tab.

When you’re finished, print flyers for local distribution or email to others to print as needed.

For business building, you can also turn the document into an Adobe .pdf file to distribute online. Upload it and include links to it in your emails and forum posts. Attach the pdf to emails when you know recipients accept attachments and can take a look, too. Reach out online and off with great looking flyers and grow your business one step further!