Browsing Tag

documents

Saving Downloads so you can Find Them

This is a tip for beginners only! (If you’ve been using PCs for a while you’ll have worked out a method that suits you already).

Have you ever downloaded a piece of software from the internet and couldn’t find it later? It happens to thousands of people all over the world every day! An easy way to find it later is to first prepare a landing zone or a place where you know you can always find it.

How to Make A Great Flyer

Flyers are a great way to advertise something for yourself, for an organisation you belong to or for marketing both online and off. There’s no need to be a genius to create a great one, either; if you have some basic tools and follow these guidelines, you’ll be able to design your own flyers in no time.

1. MICROSOFT WORD – Begin with a basic software program like Microsoft Word or Publisher. Open up the program, then look under “File” then “New” to see if there are already existing flyer wizards for documents or templates. If so, start there and adjust one to suit your needs.

2. COLOR – First take a look at your project budget. Is there room for full-color printing of hard copies to distribute? If not, don’t worry. Regular black ink on colored paper produces nice looking, professional flyers. Coordinate the paper color with a theme for the month, like green paper for St. Patrick’s Day or red or blue for the 4th of July.

3. TEXT / FONT – Don’t have too many different fonts, text sizes and styles in one document. Just choose a couple of complimentary fonts and sizes. For ideas on which to use, start a collection of flyers that are stuck on your door, around your mailbox and placed on your car’s windshield. Search your favorite industry web sites for ideas, too, by looking at their online documents for downloading. Print them out and check to see what you link and don’t like about them.

4. PULL TABS – Add pull tabs to the bottom, so that if the flyer is placed on a bulletin board, passersby can pull off a tab and take the info home with them. Check the Help menu for directions. Basically you add a wide text box along the bottom portion of the flyer. Then you insert one row of columns. Click on the first column and write what you want to say – not much fits here so take care! Maybe use your URL or website address and phone number. The text will run horizontally like normal, reading from left to right. So what you do is highlight it and click on “Format” from the top menu, then “Text Direction” do make it run vertical and fit in your tabs. Do the same for each tab.

When you’re finished, print flyers for local distribution or email to others to print as needed.

For business building, you can also turn the document into an Adobe .pdf file to distribute online. Upload it and include links to it in your emails and forum posts. Attach the pdf to emails when you know recipients accept attachments and can take a look, too. Reach out online and off with great looking flyers and grow your business one step further!

Handy Hints 1

Beginner Level

How many times have you wondered how to do a particular task on your computer but didn’t know how? How about things like create a new folder or copy and paste some text into notepad? These are simple but often a lost skill with many of the computer users on and off line, so here’s a refresher.

Computer Tip #1

Copy and paste is one task that every computer user will find they are using many times per session for many useful tasks. Say you wish to copy a portion of text into a file in which you are creating a report or project, even an article or your website content? This too is a simple skill to learn with a little practice you will be an ace at it and wonder how you ever got along without it. To copy something you must first highlight it using your left mouse button with your index finger.

You will want to start at the beginning point of the text you wish to copy and place your mouse cursor then by clicking your left mouse button. Now when you do this DO NOT let go of the mouse button which you are holding with your index finger and while holding that mouse button down simply move your mouse over the text until you reach your stop point then let go of your index finger.

Now simply move your mouse into the center of the highlighted text and then using your ring finger to press the right mouse button. This will bring up a menu with the copy selection. Use your index finger, otherwise called the left mouse button; click on “COPY” from the menu that comes up. You have now successfully copied the text and are ready to paste it into your project or a new notepad text file.

Place your mouse cursor in the blank notepad or project and then using your ring finger press the right mouse button to bring up the menu. From the menu select “Paste”. If you successfully completed the copy process your text should appear in the new text file or your current project. If not go back and try again. With practice you will find it becomes second nature to you and your speed will increase as you use it more and more.

Once you have mastered the copy and paste process this way, there’s an another very good way to do it (and my preferred method). Once you have highlighted the text you wish to copy, hold down your control key (Ctrl) and the “C” key at the same time, very briefly. This is written as Ctrl-C and does the same function as the right mouse click ‘copy’. Now move to the new area as you did before and do Ctrl-V (hold down the control key and the “V” key at the same time).

With copy and paste you end up with your text in both places. Sometimes you won’t want that, what you really want is to move it from one place to another, so instead of using copy and paste, you use cut and paste. And yes, there is a shortcut key combination for ‘cut’ too – it is Ctrl-X.

There are times when the cut, copy & paste options are not available on the right mouse menus, but Ctrl-C, Ctrl-V & Ctrl-X will still work. Practice and see which method works best for you. There are always lots of ways to do everything with Windows, Office and other programs , so you just use the one that seems easiest for you. Good luck!

Computer Tip #2

Have you ever downloaded a piece of software from the internet and couldn’t find it later? It happens to thousands of people all over the world every day! An easy way to find it later is to first prepare a landing zone or a place where you know you can always find it.

Some people use the My Documents of Windows but after downloading many files you may find it hard to find the latest file. One simple fix is to create a new folder on your desktop. The definition of your desktop is where you see icons of folder; files and you’re able to see your favorite picture as the wallpaper for your desktop.

To create the new folder is easy. First find an un-crowded portion of your desktop and then using your ring finger click the right mouse button to bring up the context menu for the desktop. There in the menu you will find a selection called “New” Then Click on “Folder”.

This will create a new folder on your desktop. You can name it something that will help you find the downloaded files. The first time you create a new folder, you will notice that the folder naming text is highlighted. To rename the folder to something more to your liking simply start typing and the highlighted text will be replaced with what you wish to type in. A good folder name would be downloads or my new files or even the month and year which will make it much easier to find those files in the future.

Now once the folder is created simply remember when you download the next file to save it in that folder on your desktop for easy and fast access.

I hope you found these tips useful; there are others I think you’ll find handy that will appear as time goes on. If there is anything you want to know about or some topic you’d like to have covered in a post, leave a comment or send me an email.